CALL FOR PROPOSAL TO CONDUCT AUDIT

LWR Tanzania requires services of audit firms to conduct audits for five of its partners in Tanzania, Dodoma region. Please send your proposals to: info@lwrearo.org.Deadline for applications is 15th September 2012

Below please find the TOR and project Descriptions for each partner.

Terms of Reference for the Audit (TORs)

Purpose and scope of work

The overall output of the consultancy is an audit report expressing an independent opinion on the financial statements on audit, and a management letter

Specifically:

1. Conduct an audit of partners' financial records in accordance with International Standards on Auditing
2. •2.       Plan and perform an audit to obtain reasonable assurance that the partners' financial statements are free of material misstatements
3. •3.       Examine partner projects' financial transactions and accuracy and reliability of its supporting documentation
4. Assess the overall presentation of partners' financial statements and make sure they are in accordance with the approved budget
5. Review procedures and management and examine if these provide adequate internal control;
6. •6.       Determine if there has been any significant effort to address issues raised in previous audits
7. •7.       Provide an opinion on the audit findings

Submission of Proposal

In responding to this request, following information shall be submitted:

1. Firm's registration details with relevant regulatory authorities
2. Details of firm's experience in providing auditing services to companies in the not-for-profit sector
3. Describe how your firm will approach the audit of the organization;
4. Describe how and why your firm is different from other firms being considered, and why our selection of your firm as an independent auditor is the best decision we could make;
5. Include fee proposal to complete the services outlined in this request.
6. Include estimated on site time required to complete the services.
7. Provide at list 3 references from not-for-profit organizations that you've conducted audit for in the recent years and are still your clients;
8. Provide names and resumes of key personnel that will conduct the audit. LWR will only accept the specified key personnel to conduct the audit.

Projects Descriptions

A: Grapes Project

This project is implemented through partnership with two partners: Mbabala Agriculture and Marketing Cooperatives Society (MAMCOS)LtD  and Ushirika wa Walima Zabibu na Masoko Kata ya Mpunguzi (UWAZAMAM) LTD. It is a four years project started in July 2011 and will end in September 2015.

The grapes project seek to address the problem of inability of Dodoma grape farmers to take advantage of opportunities offered by intensive grape production to generate enough revenues for year-round food security and improved living conditions. The project seeks to address the following key causes:

•·         Limited access to and use of quality inputs and advisory services;

•·         Lack of marketing skills to enable farmers' participation in the grape value chain and their income generation and profit potential;

•·         Lack of a body with the technical and managerial capacity to articulate and protect the interests of grape producers in Dodoma region;

•·         Insufficient policy and institutional support to support farmers' collective action.

Therefore this project seeks to strengthen the development of the grape value chain to ensure year-round food security and contribute to increased incomes of smallholder farmers in Dodoma region through the following two operational objectives:

Objective 1

• By 2015 increase high quality grape production of 2,000 smallholder grape farmers in Dodoma region by 50% through enhanced access to and use of quality agricultural inputs.

Expected Results:

• 2,000 grape farmers with improved access to credit and inputs to establish new grape farms as a result of the development of a financial product for grape farmers in partnership with financial institutions.
• Improved knowledge and skills amongst SACCO leadership and management
• Four SACCOs develop linkages with financial institutions and access credit for their members.
• Increase in grape productivity per acre from 2.5 tons to 8 tons due to an efficient extension service and soil and water conservation measures.
• 2,000 farmers with access to high quality grape planting materials and water for rain-fed grape production increase their crop yields.
• Seedling production system satisfies 100% of grape growers needs in improved and high yielding grape varieties.

Objective 2:

• Improve Marketing systems, linkages with processors and the capacity of agricultural marketing cooperatives to ensure fair prices of TZS700 to 1,000 per kilo for the sale of grapes for 2,000 smallholder farmers in Dodoma region.

Expected Results:

• Four agricultural marketing cooperatives with strong linkages to processors and reliable market for their members.
• Improved quality and timely grape production with an assured market for 2,000 smallholder grape producers.
• Improved access to market information by grape producers providing premium prices and increased incomes.
• A legally recognized grape producer's apex body with strong constituent members

Description of Grapes Project Partners

•1.       Mbabala Agricultural and Marketing Cooperative Society (MAMCOS) Ltd

1. Audit Period: 1^st July011 to 31st August 2012

Under cooperation agreement number AF-TAN-3-002-11 Lutheran World Relief (LWR) made available a total of $155,063.01 (TZS 186,075,620 being the grant to enable MAMCOS implement the project titled ‘'A strong value chain contributes to increased smallholder farmers' food security in Dodoma region'' for the period commencing July 1, 2011 through June 30, 2015.

This project is being implemented in two villages of Mbabala ward namely: Mbabala A and Mbabala B and Gawaye village in Gawaye ward  collaborating with Dodoma Municipal Council and Makutupora Viticulture Research and Training Centre (MVRTC) for technical services and winery firms (CETAWICO and ALKO VINTAGE - ‘'KATO'') as immediate market. MAMCOS LTD works with Imani SACCOS LTD being affiliate SACCOS to mobilize farmers' savings and access production loans from other microfinance institutions including banks for financial leveraging also backstops Gawaye AMCOS LTD and her affiliate Chiganza SACCOS LTD in Gawaye ward for similar purpose.

•3.       Ushirika wa Walima Zabibu na Masoko Kata ya Mpunguzi (UWAZAMAM) LTD

Audit Period: 1^st July011 to 30^th June 2012

Lutheran World Relief (LWR) made available a total of $ $138,135.68 (165,763,303.33 TZS) being EDF grant to enable UWAZAMAM   implement the project No. AF-TAN-3-003-11 titled ‘'A strong value chain contributes to increased smallholder farmers' food security in Dodoma region'' for the period commencing July 1, 2011 through June 30, 2015.

This project is aimed at attaining the same objectives as MAMCOS. The project covers three villages of Mpunguzi ward namely: Mpunguzi, Mkulabi and Matumbulu  and Hombolo Bwawani village in Hombolo ward collaborating with Dodoma Municipal Council and Makutupora Viticulture Research and Training Centre (MVRTC) for technical services and winery firms (CETAWICO and ALKO VINTAGE - ‘'KATO'') as immediate market. UWAZAMAM LTD works with Tutegemeane SACCOS LTD being her affiliate SACCOS to mobilize farmers' savings and access production loans from other microfinance institutions including banks for financial leveraging also collaborate with UWAZAMAH LTD and her affiliate HOZEM SACCOS LTD in Hombolo ward for similar purpose.

B: Climate Change Partners:

This project seeks to reduce community vulnerability to the cycle of drought and flooding and food insecurity through the protection, conservation and sustainable management of natural resources through which the following three objectives are being implemented as:

Objective 1:

• Intensively increase labor, land and water productivity while strengthening the resilience to climate shocks and overall food security and rural livelihoods for more than 40,000 smallholder farmers in Mpwapwa, Kongwa and Kilosa districts of central Tanzania.

Key Activities:

• Engage stakeholders to promote ownership.
• Conduct a baseline Survey.
• Raise village awareness and draft a natural resources management action plan.
• Train producers through farmer field schools (FFS) and provision of agricultural advisory services.
• Provide access to credit and inputs.
• Increase farmers' marketing capacity.

Objective 2:

• The use of draught animals in agriculture increases soil fertility and productivity twofold and dairy production diversifies farmers' sources of revenues and increases producers' incomes two fold.

Key activities:

• Training in animal husbandry (draught and dairy animals):
• Training draught animals husbandry and
• Training in fodder production, forage conservation and range management practices
• Training in proper milk handling and marketing

Objective 3:

• Strengthen organizational and technical capacity of Lumuma, Matomondo and Mlali SACCOSs to increase opportunities for economies of scale and improved terms of trade among small scale farmers.

Key Activities:

• Increase human resources for project management.
• Train the SACCOS management, board and members on Savings and membership
• Mobilization strategies.

• Train the SACCOS management, board and members on "SACCOS as Business":
• Train members and leadership in financial and organizational management, associative life and group dynamics.
• Train the SACCOS management, board and members on warehouse receipt system and

Practices.

• Train key leaders and community members in project management, monitoring and

Evaluation.

• Provide training on disaster and climate preparedness:
• Support learning exchange:

Description of Climate Change Partners

1. Mlali Ward Savings and Credit Cooperative Society (SACCOS) LTD

Audit Period: 1^st July011 to 31^st August 2012

Lutheran World Relief (LWR) made available a total of $ 209,952 (230,947,200 TZS) being EDF grant to enable Mlali SACCOS implement the project No. AF-TAN-3-001-010 titled ‘' Combating Community Vulnerability to the Cycle of Drought and Flooding through the Protection, Conservation and Sustainable Management of Natural Resources in Dodoma Region'' for the period commencing June 1^st, 2010 through May 31^st, 2014.

This project is being implemented in six villages of Mlali ward namely; Mlali Iyegu, Mlali Bondeni, Ng'humbi, Pembamoto, Mbagilwa, Ihanda, and the other two villages in Pandambili ward namely: Chiwe and Vihingo in Kongwa district in Dodoma region.

1. Matomondo Ward Savings and Credit Cooperative Society (SACCOS) LTD

Audit Period: 1^st July011 to 31^st August 2012

Lutheran World Relief (LWR) made available a total of $ 185,915 (xxx TZS) being EDF grant to enable Matomondo SACCOS implement the project No. AF-TAN-3-001-010 titled ‘' Combating Community Vulnerability to the Cycle of Drought and Flooding through the Protection, Conservation and Sustainable Management of Natural Resources in Dodoma Region'' for the period commencing June 1^st, 2010 through May 31^st, 2014.

This project is being implemented in four villages of Matomondo ward namely: Mbori, Tambi, Mlembule and Mwenzele and the other two villages in Chamkoroma ward namely: Mseta and Mang'weta in Mpwapwa district in Dodoma region. 

1. Lumuma Ward Savings and Credit Cooperative Society (SACCOS) LTD

Audit Period: 1^st July011 to 31^st August 2012

Lutheran World Relief (LWR) made available a total of $ 237,737 being EDF grant to enable Lumuma SACCOS implement the project No. AF-TAN-3-001-010 titled ‘' Combating Community Vulnerability to the Cycle of Drought and Flooding through the Protection, Conservation and Sustainable Management of Natural Resources in Dodoma Region'' for the period commencing June 1^st, 2010 through May 31^st, 2014.

This project  is being implemented in seven villages of Lumuma ward namely: Itende, Kitati, Pwaga, Idaho, Mungui, Lufusi and Mafene in Mpwapwa district in Dodoma region and co-opts other five villages from neighboring Kilosa District which include: Mkung'ulu, Kidete, Kitati, Idole and Msowelo.

LWR partnership with Mlali, Matomondo and Lumuma SACCOS became operational in June 2010 in order to address the challenges of changing weather patterns; droughts, floods (El-Nino rains), pests and diseases; problems of resource use and management, poor agricultural practices and land use problems within the communities of  Mlali and Pandambili wards in Kongwa district and Matomondo, Chamkoroma and Lumuma wards in Mpwapwa district in Dodoma region with their neighboring Lumuma- Kilosa ward in Kilosa district in Morogoro region.

All three partners work in collaboration with respective district councils (Kongwa and Mpwapwa), Microfinance Institutions (NMB, CRDB, TIB/PASS and PRIDE) for financial leveraging and local NGOs like Dodoma Environmental Network (DONET) and Mpwapwa Livestock Training Institute (LITI) for technical backstopping.

In responding to this request, following information shall be submitted:

1. Firm's registration details with relevant regulatory authorities
2. Details of firm's experience in providing auditing services to companies in the not-for-profit sector
3. Describe how your firm will approach the audit of the organization;
4. Describe how and why your firm is different from other firms being considered, and why our selection of your firm as an independent auditor is the best decision we could make;
5. Include fee proposal to complete the services outlined in this request.
6. Include estimated on site time required to complete the services.
7. Provide at list 3 references from not-for-profit organizations that you've conducted audit for in the recent years and are still your clients;
8. Provide names and resumes of key personnel that will conduct the audit. LWR will only accept the specified key personnel to conduct the audit.