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Senior Program Associate for International Programs

Location:Baltimore, MD
Exempt/Non-Exempt:Exempt
Benefits:An excellent benefit package is offered
Employment Type:Full Time
Department:International Programs
Description:

The Senior Program Associate for International Programs provides substantive, logistical, and administrative support to the office of the Sr. Vice President for International Programs (including the Senior VP, VP for International Operations and Senior Director for Public Policy). S/he serves as the focal point for coordination across regions and between headquarters and regional offices in the areas described below. Some international travel may be necessary; otherwise responsibilities are carried out at headquarters in Baltimore, Maryland, USA.  Occasional domestic travel may be required.

Duties:

Departmental Coordination

  1. Develop systems and processes to ensure information flow with and between regional offices.
  2. Schedule and coordinate International Programs Division meetings and retreats, including the quarterly departmental meetings and periodic departmental retreats.
  3. Support the planning, execution, documentation, and coordination of LWR's strategic planning, annual planning and budgeting, and evaluation, organizational effectiveness, and learning processes, as requested.
  4. Coordinate production of International Programs Department reports, including the President's Reports, bi-annual Division of Global Mission reports, proposals, etc. Work with the executive assistant in compiling documents for presentations to the board of directors.
  5. Identify data quality issues in program database (Salesforce) by running quarterly reports; follow up with Regional Program Associates or Program Managers to make necessary revisions or updates to data.

Research and Writing

  1. Conduct research and prepare reports on specific program-related issues as requested by the Senior Vice President for International Programs.
  2. Conduct research and prepare reports on LWR's program activities, using the program monitoring database, grants files, and interviews with staff.
  3. Conduct research and prepare drafts to assist with report writing for LWR's Board, such as LWR by the Numbers.
  4. Oversee and manage updates to InterAction's NGO AID Map.

Support to the Sr. Vice President for International Programs (IP)

  1. Read, sort, and route all incoming correspondence for the SR. VP, IP, reply to routine correspondence, and draft responses to correspondence as requested.
  2. Maintain meeting schedules and appointments, make travel arrangements, screen telephone calls, and send faxes for the SR. VP, IP.
  3. Assist SR. VP, IP in the coordination of interns' tasks and projects.
  4. Remain familiar with the administrative work of Regional Teams and of the executive assistant. Fill in or backstop for program assistants and the executive assistant in their absence or at times of heavy workloads.
  5. Assist with proposal writing and documentation of lessons learned as needed.
  6. Support the IP budgeting process with creation and maintenance of budget formats/pivot tables and running analyses of budgets and spending, as necessary.

Teamwork

  1. Actively engage in the development and periodic review of LWR's strategy, policies, procedures, manuals, and guidelines.
  2. Provide support to the International Programs Department to ensure a timely response to disasters and complex emergencies.

Policy and Advocacy

  1. Support Senior Director for Public Policy in planning and organizing external and internal events related to LWR's Public Policy and Advocacy work, including support for BINGO meetings and others;
  2. Organize and maintain data base of Hill Government contacts, relationships and distribution lists;
  3. Drafting ad hoc internal and external communications materials related to public policy and advocacy;
  4. Support and coordinate with SP units for the creation of materials needed for advocacy work

Fundraising and Constituent Education

  1. Assist the SR. VP, IP in working with regional directors and associate directors to develop an annual grant-seeking strategy, to facilitate contracts between partners and funders based in the region, and to monitor funded projects.
  2. Assist the SR. VP, IP in working with the Mission Advancement Unit on organization-wide fundraising efforts and related documentation.
  3. Assist the SR. VP, IP in working with the Communication Department to plan and conduct study tours and production of publications and videos.
Qualifications:
  1. Deep commitment to LWR's core values; ability to model those values in relationships with colleagues and partners.
  2. Bachelor's degree in a relevant field or the equivalent experience. A master's degree is desirable.
  3. Effective written and verbal communications skills in English. Some Spanish or French language skills preferred. 
  4. Knowledge of sustainable development and humanitarian response issues. Practical and intellectual familiarity with the specific countries where LWR works.
  5. Demonstrated experience in office administration.
  6. Ability to be accurate and attentive to detail in project tracking and monitoring, writing, editing, typing, and filing.
  7. Demonstrated experience in research and issue analysis and experience with grant making and proposal writing preferred.
  8. Experience with an international development or relief organization is highly desirable. 
  9. Ability to prioritize, organize, and carry out multiple tasks efficiently under pressure and with little supervision; ability to accept supervision. 
  10. Highly proficient in using Word, Excel, Access, Salesforce, Publisher, Outlook, map-making, and web browser software. 
  11. Good interpersonal skills, ability to be both a team leader and a team player and to work with people of varied backgrounds.
  12. Willingness to travel domestically and internationally, less than 5% of the time, to countries where LWR works. Travel may be to countries that are experiencing political instability and have poor infrastructure including poor road conditions, limited amenities and poor housing accommodations. In addition, the travel may be to countries where infectious diseases or vector-borne diseases are present. Travel may be required to locales that experience extreme temperatures (either hot or cold) and high altitudes.


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