Lutheran World Relief (LWR) is recruiting a Finance Director for a Food for Progress project in Burkina Faso, funded by the US Department of Agriculture (USDA). LWR implements the project from four offices with a team of 30 staff. With the support from country, regional, and headquarter finance teams and under the supervision of the Chief of Party (COP), the Finance Director leads the finance and administration team to ensure quality monitoring, management, and reporting on all USDA project funds, and oversees administration, human resources, logistics and office management. S/he will ensure each financial or administrative transaction complies with terms and conditions of the donor, is in compliance with US Government rules and regulations for federal awards, meets local tax laws and other regulations, follows LWR's policies and procedures, and is in alignment with approved budgets. S/he provides the COP with guidance on administrative and financial matters. Candidates should have strong experience in the areas of: grant management, accounting and audits, as well as be an expert in US Government regulations related and Government of Burkina Faso regulations governing all aspects of financial and administrative management and oversight of development programs.
Financial Management and Accounting Objective: To ensure proper accounting of LWR assets and liabilities in accordance with accepted accounting practice and US government law. • Develop annual budgets, activity budgets, and partner budgets for approval by the COP. • Ensure all project costs are reasonable, allowable and allocable to the project. • Monitor project budgets, spending, and communicate issues and make recommendations for action. • Ensure all LWR and donor financial management, accounting, travel and other relevant policies and procedures are followed. • Ensure that issues relating to taxes are addressed and all taxes are paid when due • Ensure that transactions and reconciliations are properly recorded in QuickBooks working in collaboration with the finance and administration team by the monthly deadline. • Prepare timely fund requests and reports to LWR headquarters. • Manage required internal and external audit procedures, including preparation of terms of reference, assistance to auditors, and implementation of audit recommendations. Oversee timely and thorough sub-recipient financial support and monitoring are completed, including budget preparation and management, fund requests, compliance review, report submission and other relevant actions.
Administrative Functions Objective: To ensure that systems and procedures relating to office administration and human resources management are in place and implemented in accordance LWR policies and procedures. • Ensure sub-office leases are up to date. • Oversee the procurement of project goods and services according to LWR policy and donor regulations. Verify the quality of goods and services delivered and that vendors are paid according to their contracts. • Make sure that all property inventories accurately reflect the status of LWR assets at all times. • Ensure new staff are onboarded and departing employees are offboarded according to LWR standards and local labor laws. • Maintain personnel files including contractual documents, employee action forms, and performance evaluations. • Oversee monthly payroll functions. Ensure administrative and residence formalities are in order for expatriate project staff. • Oversee vehicle management (cars and motorcycles), including ensuring proper orientation and supervision of drivers, vehicle logs are accurate, registration and insurance are kept up to date, regular maintenance is carried out, and LWR and rental vehicles are used in the most efficient manner. • Supervise support to sub-grantees to ensure their administrative functions complies with donor requirements, especially procurement and human resource management.
Supervision Objective: To provide leadership and technical supervision related to finance and administrative functions of the project. • Provide day-to-day supervision to the Finance Manager and the Administration Officer with indirect, remote supervision of three Finance and Administration Officers in sub-offices. • Conduct performance planning and annual evaluations of direct reports. • Identify areas of growth for and provide staff development opportunities to direct reports.
1. Deep commitment to LWR's core values and ability to model those values in relationships with colleagues and partners. 2. Graduate degree in accounting, finance and / or business administration (BAC + 4, or higher). 3. Formal accounting certificate demonstrating attainment of top level of accounting skill. 4. Minimum of 5 years of experience for financial management and administration of development projects, with at least 2 years' experience managing large US government funded projects. 5. Experience with accounting/finance in an overseas field office on development projects with budgets over $20 million dollars. 6. Extensive knowledge of US Government policies, procedures, procurement practices, rules, regulations, and reporting requirements. In particular, familiarity with cost accounting practices and OMB Guidance for Grants and Agreements, 2 CFR 200. 7. Proven management/supervisory of field teams in financial capacity. 8. Knowledge of and experience with accounting software packages and related report writing modules. Working proficiency with databases, spreadsheets (Excel), QuickBooks, and Microsoft Office. 9. General knowledge of tax laws and local financial, accounting, and human resource practices. 10. Professional proficiency in French and English required. 11. Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues. 12. Attention to detail, strong analytical and organizational skills. 13. Ability to travel to project sites within Burkina Faso at least 25% of one's time.
DO NOT APPLY USING THIS ONLINE APPLICATION. PLEASE FOLLOW APPLICATION INSTRUCTIONS BELOW:
Applications must include:
A cover page giving information and answers to the following questions: o Your name and surname, o Your highest level of education and the nature of the degree, o Your number of years of work experience, o Are you currently employed? o Are you willing to travel abroad up to 60% of your time (mainly in the project zone)? o What is your availability date? o What is your minimum wage requirement? o Are you linked to a current LWR staff member? o The names and contacts of 3 professional reference persons,
A Curriculum vitae dated and signed;
A Letter of motivation addressed to the Sesame Project COP.
Applications should only be sent to firstname.lastname@example.org no later than Thursday 04 October 2018 at 15h 00.