Reporting to the Chief Finance Officer, The Senior Director of Contracts and Grants provides leadership to the Grants, Contracts, Compliance and Procurement Department and integrates its work with the other departments. The Senior Director monitors the contracts and grants management operations to ensure the high quality of administration and compliance with legal and donor requirements across programs. The Senior Director of Grants, Contracts, Compliance and Procurement is responsible for leading and managing staff and effective and efficient operations in the areas of procurement, solicitation, budget preparation, contracting, and award administration (grants, cooperative agreements and contracts) to include financial monitoring. S/he will design, implement, manage and monitor contracts and grants workflow processes and procedures. The Senior Director of Contracts and Grants will serve as the main point of contact between the organization and client contract/grants officials to review and approve contracts and grants documents. The incumbent undertakes special projects and other duties as assigned or initiated.
● The Senior Director's primary role is to lead the cooperative agreement, grant, contracts, sub-award and procurement team and functions to ensure compliance with donor requirements and organization policies and procedures while providing guidance and oversight. ● The incumbent will perform and/or oversee contract/grant management and administration functions, and serve as the in-house expert on compliance with contract provisions, award conditions, and audit requirements. ● S/he will create and/or oversee the implementation of methodologies for preventing unallowable costs; tailor and update templates for various types of sub-awards; author and contribute to the existing Grants and Contracts template library; and oversee/advise on field grants, procurement and field operation manuals at the expert level. ● The Sr. Director will play a key role in the development and implementation of new systems and "best practices" for cooperative agreements, grants, contracts, sub-awards and procurement functions. Collaborate and work with headquarters and field employees to assess needs and improvements in the field offices.
Agreement Management and Administration ● Establish and maintains communications with prime and sub-contractors to ensure a clear and consistent working relationship during the awarding period and throughout implementation. ● Develop and oversee standard terms and conditions for grant award letters, agreements and contracts. ● Writes and/or reviews memoranda of understandings, teaming agreements, contracts, sub-agreements, and contracting officer approval letters. ● Conducts and/or oversees contract and sub-contract negotiations and modifications, advises upper management of risk involved and takes the lead in disputes concerning contractual issues. ● Sets up project account systems and tools to monitor compliance with agreement terms and conditions. Responsible for monitoring deliverables, cost estimates, allowable costs, and primary cost-sharing documentation. ● Organizes and chairs portfolio review meetings that include G&C staff, finance staff, and technical project staff at HQ and in the field, as required, on a regularly scheduled basis to review financial status, critical issues, and actions required. ● Track changes to and provides interpretations of USAG and relevant non-USG regulations as they pertain to the organization's programs. ● Identifies project close-out requirements and manages their implementation. ● Ensure proper protocols regarding project management from proposal to close out.
Cost Analysis and Proposals ● Plays a key role in the proposal development process, including analysis of donor requirements, preparation of partner teaming agreements and review of cost proposals for compliance and responsiveness. ● Provides technical support to LWR&IMA staff worldwide in proposal preparation, award, and sub-award administration and procurement. ● Works with the Business Development Department in drafting terms and conditions, reviewing solicitations and proposals for compliance, responsiveness and sound business practices in pricing. Policies & Operations ● Establishes and/or enhances operational policies and procedures for procurement and contracts/grants management, drafts templates for contracts and grants and provides in-house training to staff on contractual topics. ● Remains current on changes within the industry through publications and continuing education, and maintains up to date resource library for staff to use. ● Provides leadership and guidance to Country Directors, CoPs, and key HR managers in support of all aspects of the contracts & grants process and provides technical support. ● Provide in house training contracts/grants, sub awards, consultants and procurement processes and policies.
● Bachelor's Degree required; advanced degree in finance, business administration, law or related field preferred. ● Minimum 10 years progressive and current experience in contracts and grants management, including US federal grant awards, USAID acquisition experience required strongly preferred. International work experience in developing countries required. ● Minimum 5 years progressive and current experience managing DfID contracts, familiarity with DfID performance based contracting concept required. ● Demonstrated leadership skills and ability to manage and motivate a team, including ability to lead staff and promote productivity, and the ability to interact effectively with all staff levels. Ability to work independently and as a member of a team. ● Proven negotiation skills, including ability to negotiate effectively, make sound decisions, and apply creative problem solving. ● Excellent communications skills including written and oral communications, and the ability to make effective and persuasive presentations to small and large groups. ● Excellent organizational skills, strong and analytical skills and sound judgment, culturally sensitive; good problem-solving skills. Ability to work well under pressure in a fast-paced environment, keeping multiple priorities moving and not losing track of details. ● Solid diplomatic skills, including ability to effectively manage varied internal and external relationships. ● Demonstrated experience in formulating and implementing policies, controls, systems and procedures. ● Authoritative knowledge of relevant 2 CFR 200 USAID ADS system, and the Federal Acquisition Regulations and ability to monitor and interpret relevant governmental regulations and suggest solutions to compliance conundrums. ● Willingness to travel internationally up to 25% per year.
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