Senior Program Associate - Emergency Operations
|Employment Type:||Full Time|
|Description:||The Senior Program Associate for Emergency Operations(EOPS) is responsible for overall support of LWR's Emergency Operations unit, including Material Resources program and emergency response projects. S/he has four primary responsibilities: |
- Manage LWR's Material Resources Program, including coordinating shipments, ensuring appropriate warehousing and logistics of in-kind donations, and monitoring distributions of Material Resources;
- Provide administrative support to the LWR- IMA Emergency Operations unit
- Provide emergency and material resources project-related data, documentation, and reports for both internal and external recipients, and
- contribute to cross-regional assignments as needed.
|Duties:||I. EMERGENCY RESPONSE SUPPORT|
- Provide efficient administrative support to the EOPs unit including maintenance of filing system, especially projects.
- Manage fund transfers and payment requests including analyzing partner fund requirements and eligibility, providing official notification of transfer, and ensuring receipt of confirmation in compliance with audit standards.
- Compose and maintain up-to-date project-related documents for the board of directors, constituents, donors and other internal and external audiences. This includes; SitReps, FactSheets and conducting After Action Review Surveys after each emergency response to understand and document performance of each action and suggest changes for improvement.
- Regularly coordinate with regional teams to ensure timely submissions of ACT reports.
- Actively engage in the development and periodic review and revision of LWR's strategy, policies, procedures, manuals, and guidelines
- Actively work as part of the emergency operations team to develop annual operational plan.
III FUNDRAISING AND CONSTITUENCY ENGAGEMENT
- Provide timely and accurate financial and narrative information to Communications Department regarding the Material Resources program and Emergency Response projects.
- Represent LWR at constituent events, in gatherings, conferences with peer NGOs, and other relevant events.
IV Other duties as assigned by supervisor.
- Knowledge of key emergency, development, economic and social justice issues at a practical and policy level. Practical and intellectual familiarity with the specific countries where LWR-IMA works.
- Bachelor's degree or equivalent experience is required. A graduate degree or the equivalent is preferred.
- At least four years' experience working in humanitarian logistics, program-related function and/or administrative capacity is required.
- Knowledge of all aspects of humanitarian logistics, including deployment of stockpiles, arranging, tracking and monitoring Gifts in Kind (GIK) shipments, and procurement principles is required
- Experience with conceptual frameworks such as log frames and other similar tools for project design and monitoring.
- Demonstrated ability to effectively and efficiently manage multiple tasks and complex logistics under pressure.
- Demonstrated ability to work independently (with little supervision), as part of a team, and to accept supervision.
- Ability to take initiative, anticipate, see tasks through to completion, and prioritize.
- Experience with an international development or humanitarian agency is highly preferred.
- Experience living and/or working in a LWR-IMA focus region or country is highly desirable.
- Knowledge of participatory planning, monitoring, evaluation, and learning systems, methods, and tools within a development/relief NGO context
- Excellent writing, public speaking, analytical, conceptual, and problem-solving skills are required.
- Must be able to conduct business in both written and spoken English. Fluency in Spanish and/or French highly desirable.
- Highly proficient in using Word, Excel, Outlook, database, e-mail, and web browser software. Demonstrated ability to learn quickly to use new software applications effectively.
- Extreme attention to detail and adaptability required.
- Good interpersonal skills, ability to be both a team leader and a team player and to work with people of varied backgrounds.
- Willingness to travel, both domestically and internationally, up to 20% of time.
- Deep commitment to LWR-IMA's core values and ability to model those values in relationships with colleagues and partners.
- Experience with and commitment to working in a very diverse workforce.