Director of International Finance – Agriculture and Livelihoods Portfolio
Finance and Administration
In January 2019 Lutheran World Relief and IMA World Health announced they were combining operations to dramatically increase their impact on breaking the cycle of poverty and promoting healthier families and communities throughout the world. The combined organization mobilizes a joint staff of 550 people in 21 countries around the world. The diverse and complex funding portfolio is made up of both grants and contracts that support program services across these countries and totals approximately $150 million annually.
The move is a natural evolution for the two organizations, which have worked together for more than half a century. IMA World Health was founded in 1960 by a coalition of faith-based organizations, including Lutheran World Relief, to provide medical supplies to the world's poorest populations. Over the years, IMA World Health has provided $75 million in medical-related materials to Lutheran programs and has evolved to become a comprehensive public health agency.
In addition to the ongoing work serving more than 35 million people around the world, the combined agency is expanding programs to improve water and sanitation and thwart cholera in Haiti, prevent the spread of Ebola along the Ugandan-Congolese border, and provide treatment for pediatric and cervical cancer in Tanzania.
The two organizations' financial strength and complementary work in public health, rural livelihoods and emergency relief greatly extends the unified agency's reach throughout the world.
The Director of International Finance (DIF) is responsible for the overall financial management and compliance support of LWR and IMA's international operations activities. The DIF provides support to the Senior Director of International Finance (SDIF) to manage the international accounting operations, international treasury services, management and donor reporting, budget processes, financial analysis and forecasting, direct support for the New Business Development unit, and the development and oversight of compliance and financial management systems, procedures, and internal controls required for international operations. The position also ensures compliance with Generally Accepted Accounting Principles (GAAP), applicable regulatory requirements, specific donor requirements, and internal policies and procedures
LWR and IMA donors include USAID, USDA, UNFPA, DFID, World Bank, Global Fund, Margaret A. Cargill Foundation, as well as others. This position requires a strong working knowledge of government and large public and private donor requirements as well as GAAP, IFRS, 2 CFR 200, FAR, DFID regulations, and other government and funder-imposed regulations. The DIF directly supervises a team of Finance Analyst/Associates supporting the Agriculture and Livelihoods portfolio teams. The -DIF will work directly with the SDIF to build the financial management and reporting systems and capacity of the organization. Will assists the SDIF in the development of policies and procedures, systems implementation and integration, HQ and field staff training and development, cost proposal budgeting, donor invoice review, cash flow management, partner budget management, forecasting, internal control, oversight of compliance and financial management system. As a key leader within the organization the DIF support SDIF and leadership team for innovative solutions for the joint organization's emerging financial management needs.
Financial planning and Budget Management
Support/Lead the LWR-IMA IF staff in the Agriculture and Livelihoods portfolio teams in producing timely and accurate financial reports in accordance with restricted donor agreements (e.g., USG, DFID, Foundations, and other restricted funded activity). Ensure those reports comply with all restricted award regulations and provisions including level of detailed reporting, matching requirements, and other specific provisions
Support the SDIF and CFO in the annual budgeting and financial planning process (including a mid-year forecast), in collaboration with Department leads, country program managers, business development units, and other staff.
Support a team of HQ LWR-IMA IF staff in the Agriculture and Livelihoods portfolio teams in providing oversight and support to the field finance staff to assist country programs and ensure accurate and timely month-end close, financial performance reporting, invoicing and funder reporting.
Build a culture of performance that is responsive to policies, procedures and internal controls and results in timely and accurate program reporting that includes comprehensive and relevant analysis that supports program management decision making.
Support and coordinate with field finance and program management staff to monitor project spending and provide financial reporting and analysis that ensures timely program service delivery and implementation.
Plan and execute regular visits to field offices to provide hands-on oversight and support in meeting internal and external financial and programmatic goals.
Support in designing training curriculum and programs that targets the strengthening of financial management knowledge and capacity of HQ and field staff and partners.
Work directly with program management and business development units to produce and manage project budgets per funder specifications, program design that ensure the management and infrastructure required to implement.
Provide support to coordinate, analyze and monitor program budgets; obligations and expenditures against budgets.
Develop and utilize forward-looking, predictive models, and activity-based financial analyses to provide insights into the organization's operations.
Review financial pipeline reports and other monthly financial reports for internal analysis and tracking purposes.
Provide recommendations as necessary on all financial and compliance management sections of the new joint organization's Manual.
Provide technical assistance, as needed, to local partners on financial compliance and reporting.
Review annual and quarterly financial and accrual reports to USAID.
Contributes to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by USAID.
Prepares Ad hoc reporting and other deliverables as requested.
Contracts and Grants Management
Ensure compliance of financial and operations systems with LWR-IMA policies and procedures and USAID, DFID, GF, EU, OFDA and other non-US government rules and regulation and award requirements.
Regularly review country compliance with donor and legal requirements and supports process design and implementation to meet demands.
Provide expert guidance on the allocability and allowability of costs.
Execute budget reviews and revisions timely and accurately to support program implementation.
Support the team during new project start-up and close-out.
Partner with Internal Audit Department and field finance staff to monitor subrecipients and ensure potential working partners' financial management capacity is accurately evaluated and necessary ongoing management and oversight is executed in accordance with the subrecipient financial monitoring policy and guidance.
New Business Development (Proposals)
Lead or Coordinate LWR-IMA proposal budget development with the IF team, country and HQ technical staff, Business Development team, and country office Finance team.
Work directly with program management and business development units to design project budgets per funder specifications, ensuring they contain the management and infrastructure required to implement the project.
Maintain IF team as integral partner to program and business development units on proposal budgets.
Actively support and review budgets for restricted award proposals for SDIF approval.
Ensure that cost recovery guidelines are followed, applied, and maintained in the proposal budget.
Coordinate necessary financial capacity assessments of potential sub-recipients in relation to new business proposals. Monitor sub-recipient's financial activities following award approval.
Strong working knowledge of the donor budget templates and reporting requirement for the cost proposal (mainly e.g. DFID, USAID, OFDA, World Bank, Global Fund etc.).
Finance Staff Management
Provide assistance in the recruitment, orientation, coaching, training, performance appraisal and professional development of field finance staff.
Provide interim coverage for field level finance managers during transitions, project start-up and close-out as required.
Foster a culture of professional training, cross-training and shared best practices across field offices and headquarters.
Train and mentor staff to provide guidance as needed on technical financial and accounting issues, monthly and year end close process, funder reporting, and organizational and project budget management.
Supervise LWR-IMA IF staff in the Agriculture and Livelihoods portfolio teams, including routine quality assurance checks for all financial analysis and reports.
Audit Follow-up and Risk Management
Support LWR-IMA IF staff in the Agriculture and Livelihoods portfolio teams with internal and external auditors in the review of project financial management.
Partner with field finance staff on audit preparation and coordinate headquarters support to provide supporting documentation and responses timely.
Support the SDIF in the timely design and implementation of corrective action plans to internal and external audits.
Incorporate audit findings and resolutions into regular field staff training.
Support the SDIF in the coordination of annual risk and internal control assessment for enterprise risk management framework and reporting.
Support the design, implementation, and maintenance of effective internal control systems for overseas country offices and assist partner organizations in similar efforts. Support the SDIF in monitoring systems and controls and ensure consistent application in overseas offices. Anticipate and plan for the impact of country office staffing changes on internal control structures.
Support the SDIF in the review of all financial policies in the new joint organization's Manual.
Review in coordination with LWR-IMA IF staff in the Agriculture and Livelihoods portfolio teams financial activity reported by country offices (Month End closing journals) for accuracy and completeness prior to import into the HQ system.
Provide recommendations on new strategic financial and operational systems, tools, policies and process.
B.S degree in Business Administration, Accounting, or Finance, CPA or MBA preferred
At least two to four years of supervisory experience.
Seven to ten years' experience in managing accounting, budget, and financial reporting operations within non-profit organizations or similar setting Expert knowledge and experience with large donor regulations including USAID, Global Fund, DFID, UNFPA, Foundations and EU.
Willingness and availability to travel up to 30%, possibly to remote regions which may include adverse conditions and/or disaster zones to support field finance teams located in global locations; and ability to withstand extremes of temperature and altitude.
MIP and QuickBooks or related accounting software experience preferred.
Highly skilled in using MS Excel and demonstrated ability to accurately work with large amounts of financial and accounting data in Excel.
Excellent planning and organizational skills.
Proficient in the financial management systems supporting international operations, compliance programs, internal controls, and finance policies and procedures development.
Exceptional analytical and innovative problem-solving skills with the ability to handle multiple tasks under tight deadlines and competing priorities.
Effective presentation skills including the ability to successfully present to non-finance staff.
Strong interpersonal and verbal and written communication skills that demonstrate a proven record of being an effective part of a team-oriented staff.
Ability to work effectively and independently and to exercise sound judgment and discretion.
Fluency in English with excellent verbal and written communication skills.